How to certify documents

A certified copy is defined as a copy of the original document certified to be a true and correct copy of the original, signed by an authorised person who can witness a Statutory Declaration.

Please note that the certification is required to be an original signature. Photocopies of the certification signature are not accepted.

The following documents may be used for identification and verification:


One of the following documents only:

  • current driver’s licence issued under State or Territory law; or a
  • passport


One of the following documents :

  • birth certificate or birth extract;
  • citizenship certificate issued by the Commonwealth; or a
  • pension card issued by Centrelink that entitles the person to financial benefits and one of the following documents:
    • letter from Centrelink regarding a Government assistance payment; or a
    • notice issued by Commonwealth, State or Territory within the past twelve months that contains your name and residential address. For example:
      • Tax Office Notice of Assessment; or
      • Rates or utilities notice from local council.

The following people are authorised to certify documents in Australia:

  • Health professions: Chiropractor, Dentist, Medical practitioner, Nurse, Optometrist, Pharmacist, Physiotherapist, Psychologist
  • Legal professions: Legal practitioner, Patent attorney, Trademarks attorney
  • Court positions: Bailiff, Justice of the Peace, Judge, Magistrate, Registrar or Deputy Registrar, Clerk, Master of a court, CEO of a Commonwealth court, Commissioner for Affidavits, or Commissioner for Declarations (dependent on jurisdictions)
  • Government representatives (elected): Federal, State or Territory or Local
  • Public servants: Federal, State or Territory or Local – employed for five years or more
  • Permanent employees of the Australian Health Practitioner Regulation Agency
  • Bank officer, building society officer, credit union officer, finance company officer – employed for five years or more
  • Veterinary surgeon
  • Accountant (member of ICA, ASA, NIA OR CPA, ATMA, NTAA)
  • Minister of religion or marriage celebrant
  • Member of: -Chartered Secretaries Australia-Engineers Australia (other than at the grade of student)
    • Australian Defence Force (an officer; or a non-commissioned officer with five or more years of continuous service; a warrant officer)
    • Australasian Institute of Mining and Meteorology
  • Notary public
  • Holder of a statutory office not specified in another item
  • Police officer
  • Sheriff or Sheriff’s officer
  • Teacher (full-time) at a school or tertiary education institution

The following people are authorised to certify documents outside Australia:

  • Justice of the Peace
  • Notary public
  • Australian Consular Officer or Australian Diplomatic Officer (within the meaning of the Consular Fees Act 1955)
  • Employee of the Commonwealth or the Australian Trade Commission who works outside Australia

Distribution information

For access to all the distribution timetables, please click here

Regulatory Guide 46

The Australian Securities and Investments Commission (ASIC) issued a revised Regulatory Guide 46 (RG 46) in March 2012 which outlines eight enhanced disclosure principles and six benchmarks for unlisted property schemes. These benchmarks and disclosure principles are designed to extract key risk and return information for retail investments in unlisted property schemes. In addition to the regular disclosures made by APN Funds Management Limited (APN FM), clear and prominent disclosure of this information will help retail investors compare the relative risk and return of investments in unlisted property schemes and decide whether these investments are suitable for them.

APN FM’s RG 46 disclosure requirements are presented in the following two sections:

ASIC Regulatory Guide 46: Section 1 – Disclosure Principles and Benchmarks which provides an overview of ASIC’s eight enhanced disclosure principles and six benchmarks and APN FM’s response to each of the key risk features identified.

Click here to download a copy of Section 1.

ASIC Regulatory Guide 46: Section 2 – Disclosure Principles and Benchmarks as they apply to Funds which presents the practical application of the principles to each Fund.

Click on the Fund below to download a copy of Section 2.

Funds investing in Australian property

APN Coburg North Retail Fund

Anti-Money Laundering

Anti-Money Laundering (AML) and Counter Terrorism Funding (CTF) Compliance
APN Funds Management Limited (APN FM) is a reporting entity with AUSTRAC, the Australian Transaction Reporting and Analysis Centre, the Australian regulator of Anti-Money Laundering (AML) and Counter Terrorism Funding (AML/CTF) matters.

As a reporting entity APN FM must meet stringent investor identification and verification requirements using a risk based approach. This means that prior to issuing units in a Fund, we must be satisfied that you are who you claim to be.

APN FM will maintain all information collected from investors in a secure manner in accordance with the AML/CTF Act and relevant privacy principles. We will only disclose information about you where we reasonably consider that it is required to do so by the laws of Australia. This means that your identification information may be disclosed to government or law enforcement agencies. We may also disclose this information to other entities involved with the Fund to the extent that this information is required to fulfil that entity’s anti-money laundering obligations.

When you make an application to invest in a Fund we require a complete Application Form with original or certified copies of identification documents and information as specified in the PDS.

Please note that processing your application may be delayed where you, or your adviser do not provide adequate identification documents.

Voting policy and results

Click on the link to download the Corporate Governance Voting Policy

Voting results FY 2020

Financial Year 2019   AREIT PFIF1 PFIF2 TOTAL VOTES %
Number of REITs/ UPTs 32 33 33 98
Votes FOR 137 138 138 413 87%
Votes AGAINST 10 10 10  30  6%
Abstain 10 10 10 30 6%
No Action 0 0 0 0 0%
Total Votes 157 158 158 473 100%

 Voting results FY 2020 APN Asian REIT Fund

 Total Percent
Votable Proposals 162
Proposals Voted 162 100.00%
Votes AGAINST 162 100.00%
AGAINST Votes 0 0.00%
ABSTAIN Votes 0 0.00%
WITHHOLD Votes 0 0.00%
Votes WITH Management 162 100.00%
Votes AGAINST Management 0 0.00%